ECMWF aims to achieve both quality and value for money in the procurement of goods and services.
What we buy
The type of goods and services required by ECMWF vary depending on the needs of the organisation at any one time. Past tenders have included procurement of servers and desktops, cabling and infrastructure, provision of temporary office space, and the remodelling of our library. ECMWF is currently issuing Invitations to Tender (ITTs) for Copernicus services (see below). Copernicus ITTs are available on ECMWF's eProcurement portal. Other (non Copernicus) procurements are listed below on this web page with the relevant documents.
Please refer to the lists of current tenders and requests for proposal to see if there are goods or services you can offer us.
As an international organisation, we are governed by our Convention and its associated financial regulations.
We use an open tender process in accordance with our financial regulations.
ECMWF may use its eprocurement portal for non Copernicus tenders as well. Information on how the process works for each ITT or Request for Proposal will be included in the published documentation.
To respond to ECMWF RFPs/ITTs published through ECMWF's eProcurement Portal, suppliers should register at https://procurement.ecmwf.int/ or by clicking on the following direct link https://procontract.due-north.com/Register. The registration process is free of charge and is managed by the Portal provider (Proactis / Due North).
Frequently asked questions for the Portal are answered here: https://supplierhelp.due-north.com/
Please refer to the ECMWF eProcurement Portal Guidance for suppliers on how to access the ITT documents and submit a response.
If you have any questions about specific procurements, you should follow the instructions in the published documents to submit your questions. If the procurement has been advertised in the portal you will need to express interest in the procurement in the portal and then submit your question through the portal. Please read through what we are looking for before contacting us.
Current ECMWF Copernicus tenders
Copernicus is the European Union (EU) flagship programme monitoring the earth's environment using satellite and in-situ observations. ECMWF is operating two services on behalf of the EU: the Copernicus Atmosphere Monitoring Service and the Copernicus Climate Change Service.
We publish Contract Notices in the Official Journal of the European Union (OJEU). We have also published Prior Information Notices in the OJEU for procurements for Copernicus Services. Other Notices and ITT's will be added from time to time so see Copernicus procurement for the latest updates.
Current non Copernicus ECMWF procurements
Current open procurement procedures (Requests for Information (RFI), ITTs or Requests for Proposal (RFPs)) are shown in the table below. Note that some of these procurement opportunities are not available in ECMWF's portal.
|RFI/RFP/ITT reference||RFI/RFP/ITT title||published date||closing date|
Procurement of a High Performance Computing Facility (HPCF)
|12 November 2018||
5 March 2019,
14:00 (UK Local time)
(ITT closing date is extended to 5 March 2019. A corrigendum to the OJEU Contract Notice has also been published)
The provision of specialist project consultancy services to support the ECMWF Data Centre Relocation Programme (The BOND Project) and ad hoc requirements
|30 July 2018||
17 August 2018, 15:00 UK local time (initial closing date)*
|*The RFP will remain open on a rolling basis for a total of 12 months. The initial ‘closing date’ is 17 August 2018. Every thirty days thereafter, ECMWF will evaluate all any further responses received. Final date that a response can be submitted is: 17 August 2019, 15:00 UK local time|
|Relocation Support Services||20 February 2019||19 March 2019, 12:00 noon (UK Local time)|
Procurement debriefing and review procedure
After you have received notification of the results of the evaluation of your bid you may request a debriefing from ECMWF. Information about this will be included in your notification letter.